The Ultimate Guide To Choosing Conference Room Audio Visual Solution

Choosing the right audiovisual equipment and software systems for your conference room is critical to ensuring successful meetings and presentations. However, there will be many technical problems in choosing conference room audio-visual solutions, and it may be difficult for you to make the right purchase decision without the prompts of professionals.

Galaxyav is a professional Conference room audio-visual solution provider, we have more than 20 years of professional experience in this field. We have deployed various types of professional conference room audio-visual integration systems for many Fortune 500 companies around the world. In this article, we will combine our professional experience to provide you with an authoritative guide for choosing the correct conference room audio-visual solution.

Table of Contents

The Ultimate Guide To Choosing Conference Room Audio Visual Solution

Why are conference room audio-visual solutions so important?

A Conference room is a space for communicating and collaborating with customers, colleagues and partners, where you need to actively express your views or listen to the views expressed by others. In order for the participants to better understand each other’s ideas and the specific details of the project, we may need to use relevant audio-visual equipment to further explain. For example, high-definition animation display, clear voice transmission, and online communication with distant customers.

The actual needs in these Conference rooms and the effects that the audio-visual integration system can achieve can greatly promote the rapid progress of enterprise work. Clients gain a better understanding of your project design and are more satisfied with how it turns out. Simultaneous video communication meetings with multiple people in multiple places can make collaborative work more efficient, which has been fully proved during the epidemic. Therefore, when you want to expand your business and deepen cooperation with customers, audio-visual solutions for conference rooms become more important.

What factors should be considered when choosing a conference room audio-visual solution?

Different Conference room conditions will directly affect the decision you make when choosing a Conference room audio-visual integration system. A reasonable conference room audio-visual solution should be configured around the specific situation of the conference room, your usage needs and the overall project budget. During the deployment of conference room audio-visual system integration projects for many years, Galaxyav found that the following factors will directly affect your choice of conference room audio-visual solutions.

The size of the meeting room

Small enterprise conference rooms usually use laser projectors or LCD screens as display channels for screen content. Large-scale corporate conference rooms usually use high-definition LED screens with small pixel pitches as a display tool. Compared with small conference rooms, large conference rooms will deploy more loudspeakers so that participants at the far end of the conference room can hear the speaker’s voice clearly. The size of the Conference room directly determines what type of Conference room audio-visual solution you will use.

Purpose of meeting room

Modern conference rooms are usually multi-functional and can be switched freely in various scene modes. The audio-visual functions involved in traditional conference discussions are the most basic. If you match the relevant auxiliary equipment for video live broadcast, the conference room can become a live broadcast scene. In order to maximize the value of the conference room, we should think about the potential use scenarios of the conference room as much as possible, so that other audio-visual hardware equipment can be equipped to maximize the function of the conference room.

The overall budget for conference room audio-visual solutions

Regardless of budget, of course you want to make your conference room more functional and technological. But in fact, each company has a limit on the investment budget of conference room audio-visual solutions. On this basis, we cannot blindly pursue the high performance of a certain audio-visual system and reduce the configuration requirements of other equipment and software systems. The performance balance of comprehensive audio-visual equipment is the cornerstone of purchasing decisions under limited project budgets.

Compatibility with existing equipment and systems

In many cases, the conference room audio-visual solution is not to completely abandon the equipment of the existing conference room. It only needs simple configuration and upgrade to greatly improve the functions and effects of the current conference room. But the premise of doing so is to make the conference room audio-visual solution compatible with existing conference room hardware equipment and software systems. We need to consider whether the signal transmission ports between existing devices match, the signal transmission mode, and whether the data transmission and integration system can be effectively compatible.

Common conference room audio-visual solution equipment types

Different conference room audio-visual solutions will be equipped with different audio-visual hardware equipment. Taking the content display system as an example, we can choose LCD screen, LED screen or laser projector. Different display devices depend on your specific use needs of the conference room. The following are some common types of conference room audio-visual solution equipment.

Display system

Small conference rooms usually choose LCD screens to display meeting content, and some conference rooms are equipped with interactive smart LCD screens or LCD whiteboards to explain and illustrate project content. Conference rooms of large enterprises usually use high-definition LED screens so that participants at the far end of the conference room can see the images on the screen clearly. Laser projectors are also common equipment for audio-visual solutions in conference rooms, but they are gradually being eliminated by the market due to the greater impact of external ambient light and high cost of use.

Audio system

Audio systems are critical to ensuring clear, high-quality sound during presentations. Audio systems usually include sound receiving and amplification equipment. The sound receiving equipment is mainly a speaker and a microphone, and the sound amplification equipment is mainly a loudspeaker. But sometimes there is no such obvious difference between the sound collection and the sound reinforcement system, and most of the sound collection and sound reinforcement systems will be integrated on one device.

Signal Transmission Control System

Both the display system and the audio system need to compile and transmit digital signals to be perceived by the participants. These digital signals have dedicated transmission channels to ensure that the digital signals will not be disturbed by the outside world.

Other auxiliary equipment and systems

Some auxiliary equipment and systems are also the key to improving the functions and effects of conference room audio-visual solutions. For example, the high-definition camera can transmit the meeting picture to the remote participants in real time, realizing barrier-free remote video conference.


Choosing the right audio visual equipment for your conference room is a crucial investment that can enhance your presentations and meetings. By considering factors such as room size, purpose, budget, and compatibility, you can choose the perfect audio visual equipment that meets your specific needs. Whether you need a projector, screen, audio system, or video conferencing equipment, you can make an informed decision and invest in the best audio visual equipment for your conference room.

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