The Top 5 Mistakes of Conference Room AV Integration

The rapid operation of modern enterprises requires efficient work and communication methods during work, and the conference room of the enterprise is usually built into a project center with audio-visual integration functions. However, it is clear that most enterprises do not know how to correctly use audio-visual system integration equipment and related software to improve the office efficiency of enterprises when decorating conference rooms.

For more than 20 years, Galaxyav has designed and built modern audio-visual system integration projects for many well-known Fortune 500 companies around the world, many of which are specially prepared for conference rooms. In our work, we found that there is a big difference between the plans envisioned by many enterprises and the functions actually required, so we had to communicate with customers to change and redesign the plans. In order to avoid similar dilemmas in your business, we will share with you the five major mistakes of conference room audio-visual integration and the corresponding solutions in this article.

1. Not considering the problem from the perspective of actual use

Taking the LED display as an example, when determining the size of the LED display, the most important consideration is whether the staff in the back row can clearly see the content on the LED display. But often doing so will ignore the fact that the staff in the front row cannot see all the contents of the LED display clearly.

The clarity of the content of the LED display is not only related to the size, but also related to the distance between the lamp beads of the LED display. The smaller the distance between the lamp beads, the higher the clarity of the picture. In addition, the larger the viewing angle of the lamp beads can ensure that the staff sitting sideways can clearly see the content on the LED display.

Therefore, when choosing the LED display screen in the meeting room, the viewing position of the confession personnel should be fully considered. Use wide-angle LED display lamp beads as much as possible, and don’t deliberately pursue the size of the LED display. If you use video conferencing a lot, your best choice for a camera is a wide-angle HD camera.

2. Avoid the function of the audio-visual integrated system in the conference room from being too complicated

Many enterprises usually do not consider the cost-effectiveness between the actual investment cost and the function of the conference room when building high-performance conference rooms. Many of the features of the AV integration project were not well known to office workers, and were not even used until the conference room was upgraded. Moreover, these complex functions usually require more investment in the purchase of supporting hardware equipment and operating software at the initial stage of the installation of the audio-visual system integration, which is not a small expense for the enterprise.

Through communication with our customers, we know that conference rooms that can really improve office efficiency are often fully functional and easy to operate. The design of one-button operation audio-visual system integration function is most loved by enterprise staff. If you also want this simple and efficient conference room audio-visual system integration project, please contact our senior technical engineers.

3. one-sided pursuit of the parameters of audio-visual system integration equipment

Audio-visual system integration equipment with high-performance parameters can indeed bring you a better experience. Taking the refresh rate of the LED display as an example, the refresh rate of 3840Hz is indeed higher than that of 1920Hz, and the visual effect it can bring is clearer and more delicate.

However, when meeting rooms use LED displays, they usually display document content such as word or excel. There is essentially no significant difference between the clarity of these content at a low refresh rate and that at a high refresh rate. Therefore, there is no need to pursue the performance parameters of related hardware devices in audio-visual system integration projects. This principle also applies to hardware equipment in other audio-visual system integration projects in conference rooms, such as speakers, lighting, content control systems, and so on.

4. Try to create a high-performance conference room that satisfies everyone

Don’t try to make one meeting room fit for everyone in the company, it’s a very irrational behavior. Different office teams have very different needs for conference rooms, so it is difficult to use a high-performance audio-visual integrated system to meet everyone’s needs. If your company has strong financial resources, you can design conference rooms with completely different functions for different work teams, instead of uniformly designing and installing all functions in one conference room.

Theoretically speaking, the content of the work meeting emphasizes the connection of content among team members and the unity of work goals, so the use of common audio-visual system integration project supporting hardware and software in conventional conference rooms can already meet daily work needs, without special customization functions and items. If you don’t know how to design a standard conference room, our senior technical engineers have prepared a free design plan for you.

5. The functional design of the conference room lacks forward-looking

Another big problem with AV integration in conference rooms is the disconnect between whoever decides to design the project and who ultimately uses the room. Theoretically speaking, what functions are required for the meeting room and what use conditions the audio-visual system integration project needs to meet should be decided by the person who will use the meeting room, but this is often not the case in reality.

As a result, decision makers who decide on the conference room design plan do not know the status quo of the audio-visual system integration plan and the technological changes that may occur in the future when they determine the plan. This includes the upgrading of hardware facilities, maintenance and updating of software systems. Due to the lack of experience in the design and installation of professional audio-visual system integration projects, the final plan will require additional investment in a new round of meeting room upgrades in the short term. Cause an unnecessary increase in use cost.

The above are the main contents of the five major mistakes of conference room audio-visual integration. We have prepared corresponding solutions and free consultation methods for you. If you have needs for audio-visual system integration projects or want to know more about audio-visual system integration equipment including LED displays, our senior technical engineers are happy to serve you.